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How Elective Course Bidding improves utilisation of Faculty resources & improves students MBA learning experience? IIM's Perspective

The problem of Statement

With 70 + elective courses by multiple programmes, IIM's offers a wide variety of options for students to specialize their skills in areas like Marketing, Brand Management, Entrepreneurship, Information Systems, Investing, Strategy and so on. These electives might have limited seat availability & in some cases offered by a popular faculty or Industry Leader are on high demand. This can mean most of the popular electives can accommodate maximum of 20% of participants in a batch.

Participants now have to make an informed choice to choose what's best for their careers and carefully balance all the available course options. In B-Schools that practice First Come First Serve option for course registration, Luck and Time have to favor the students. From our observation Students are not very satisfied with First Come First serve mode of seat allocation.

The EdTex Elective Course bidding system provides a fair & transparent opportunity for students to openly and transparently bid for courses and win seats in a specified elective or a group of electives using pre-allocated bidding points.

Students in an open bidding process have the required insights to place the required quantity of bids for a specific course. Thereby students would be able to allocate points to win seats in maximum number of electives of their choice, allowing to improve student learning experience.

Solution provided with Course Bidding System

We have solved two major problems for IIMs

a) Reduced the time of Bidding from several weeks to a single day (Maximum 2 hours). The time duration of the bidding process can be increased as per the process need of a business school as well.

b) Improved the utilisation of Course seats across programmes by doing Cross-Programme bidding thus optimizing Faculty Resource allocation.

Elective Course Bidding - Stakeholders Involved

1. Two of the most popular Programmes offered by First Generation & Second Generation IIMs include the 2 year Post Graduate Programme in Management (PGP) with 400 plus students in a batch, is designed to equip them with necessary leadership and management skillsets for later careers in diverse business scenarios.

2. And the PGP Executive tracks at IIMs that allows working professionals to acquire essential management skills without leaving their jobs.

3. Respective Programme Offices and Dean’s office

We divided the problem of course selection into a couple of steps to accommodate participants in diverse Business Programmes (in this case PGP & PGP Executive programmes)

Scenario 1 (Implemented successfully at IIM Bangalore): The Round One allowed selection of Electives within Quotas assigned to each Programmes. PGP track had a higher share of seats reserved with respect to Student strength.

Obviously, not all courses are picked up by participants in the first round. So we have Round two of course selection where the factor of Quota is eliminated & participants from both the tracks are free to bid for the available seats.

Following the second round the remaining seats in various modules are up for grabs for the highest bidders, here the highest bid is hidden, and participants can use their remaining bid points. In the event of similar highest bids, the basis of first come first serve is applied to identify the earliest bidders.

Effort Needed from PGP and PGP Executive Students

The complete exercise is completed in 90 minutes aided with Real Time information processing, yielded Bidding Results & Reports for students & the administration. In case of longer duration of bidding process, the timing duration can be adjusted accordingly.

Student Experience

Excellent Hassle-Free Elective Course Selection improved the learning experience since 2015 since we first implemented the System at IIM Ahmedabad, followed by IIM Calcutta, IIM Indore & IIM Bangalore. Including New Generation IIMs like IIM Kashipur, IIM Rohtak, IIM Udaipur, we think the value you get out a business school is exponentially amplified when each and every student is allowed to choose Electives in a fair and Transparent way.

85% of the students (n = 5,000) across 8 business schools in India we surveyed were very happy with the smooth elective course bidding experience using EdTex Course Bidding System

Administration Experience and Value driven from Course Bidding (perspective of PGP Office, Deans Office)

1. The course demand data obtained from Elective course bidding process allowed better planning of courses that needed to be offered in multiple sections (matching the demand)

Allowed dropping courses that have few takers

Improve the quality of elective course offerings

The final reports we generated within a matter of minutes and shared across with key administration members

Some Key Insights from EdTex Elective Course Bidding Process at a leading IIMs. The system optimized for handling realtime load that can involve more than 1 million transactions and more than 550 students

EDTEX Customers & Universities

Talk to us on Elective Course Bidding Automation for Premier B-Schools

The easiest way to optimize operations at leading B-Schools is through bringing in transparency & efficiency of academic & operational processes.We provide easy to implement Cloud based Software tools to leading B-Schools to become efficient at resource allocation improving the learning experience in the entire journey from Graduate School Admissions to Placements of all the students.

If you are representing a Premier Business School do contact us to see if we could help you automate & remove pain-points in your administration processes.


Anil Vishwanadhula, CEO
MBA - IIM Ahmedabad, B Tech CSE - IIT Guwahati

Arun Korupolu, COO
MS - University of Cologne, MBA - Darmstadt University

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