How IIM Lucknow cut timetable finalisation time by 50% and resolved 90% of clashes automatically with Registro
Overview
The challenge
Pain points
The solution
90%+
60%
50%
20%
Timetabling at IIM Lucknow
IIM Lucknow implemented Registro's automated timetable scheduling platform to solve the growing complexity of post-registration conflict management. The system resolved over 90% of clashes automatically through intelligent section shuffling — cutting timetable finalisation time by 50% and improving classroom utilisation by 20%.
As IIM Lucknow's student body grew and course offerings expanded, the limitations of manual scheduling became increasingly apparent. Overlapping enrolments, limited faculty availability, and unbalanced section utilisation created friction for students, faculty, and administrators alike. Registro was deployed to solve these issues end-to-end — from data integration and clash detection through to optimised timetable publication and dynamic adjustment for late registration changes.
What was breaking down
IIM Lucknow faced a fundamental scheduling problem: as student numbers grew and courses multiplied, building clash-free timetables after course registration became unsustainable manually. Students frequently enrolled in overlapping courses, administrators lacked the tools to detect conflicts early, and resolving clashes by hand was both time-consuming and error-prone.
The situation was compounded by multi-section courses — where students could theoretically be reassigned to avoid a clash, but no automated mechanism existed to do this at scale while respecting classroom capacities and faculty preferences.
Where the friction lived
- Students enrolling in overlapping courses with no early conflict detection mechanism
- Administrators lacking visibility into clash patterns across the full student body
- Multi-section courses underutilised — no automated student shuffling between sections
- Manual scheduling unable to balance classroom utilisation, faculty preferences, and course loads simultaneously
- Timetable finalisation taking excessive time due to manual conflict resolution
- Last-minute enrolment changes causing widespread disruption to the published timetable
How Registro fixed it
IIM Lucknow deployed Registro's automated timetable scheduling system — integrated with the course registration platform to import real-time enrolment data and apply constraint-based optimisation across the full scheduling process. Implementation followed four structured phases:
1. Data collection & system setup
Registro integrated with IIM Lucknow's registration platform. Final course registration data imported to create a baseline schedule.
2. Testing & clash detection
Test schedules generated to identify common clashes. Section shuffling mechanism validated to ensure reassignments didn't overload any section.
3. Training & user adoption
Administrators trained on the dashboard. Students given access to the visual interface to view schedules and identify conflicts proactively.
4. Rollout & fine-tuning
System launched at term start. Dynamic adjustment handled late enrolment changes automatically with minimal disruption to the published timetable.
Real-time clash detection & visibility
Colour-coded dashboard lets students and admins identify conflicts before the timetable is finalised — and request changes proactively.
Automated section shuffling
Analyses multi-section enrolments and automatically reassigns students to conflict-free sections while respecting capacities and faculty preferences.
Constraint-based optimisation engine
Integer programming and greedy algorithms balance clash minimisation, classroom utilisation, faculty preferences, and course load distribution.
Dynamic timetable adjustment
Automatically adjusts published timetables to accommodate last-minute enrolment changes — with minimal disruption to students and faculty.
What changed after
- 90%+ of student clashes resolved automatically through section shuffling
- 60% reduction in students reporting schedule conflicts post-implementation
- 50% reduction in time required to finalise the timetable
- 20% improvement in classroom utilisation across the institution
- Faculty schedules respected — most instructors received preferred teaching time slots
- Dynamic adjustment handling last-minute enrolment changes with minimal disruption
- Students able to view and proactively resolve conflicts via the dashboard
The automated scheduling system has transformed how we manage timetables at IIM Lucknow. What previously took weeks of manual effort is now handled efficiently — with better outcomes for students, faculty, and the institution as a whole. The transparency it brings to the scheduling process has been particularly valued by our students.
Explore More Case Studies
XLRI - Xavier School of Management
Placement Operations at XLRI
XLRI implemented Skynet in October 2018 to automate its Day placement process — replacing manual scheduling and student tracking with a single integrated platform. When the pandemic forced a shift to remote operations, EDTEX delivered a full Virtual Placements module, enabling XLRI to conduct its Summer Internship Process entirely online without disruption.
Since its implementation, Skynet has significantly enhanced XLRI's placement processes, demonstrating exceptional performance and reliability across multiple placement seasons for students, the Placement Committee, Institute Administration, and participating companies.
A process built for a different era
XLRI's placement process involves coordinating hundreds of students, multiple recruiting companies, and a placement committee — simultaneously and under significant time pressure. Before Skynet, this coordination relied heavily on manual processes: spreadsheets, emails, and ad-hoc scheduling tools that created fragmentation and limited real-time visibility.
When COVID-19 arrived, the challenge escalated — the institution needed to replicate the full placement experience in a virtual environment, without compromising quality, timelines, or participant experience.
Where the process was failing
- Manual Day placement scheduling prone to conflicts and coordination errors
- No real-time student tracking during active placement drives
- Fragmented communication between students, placement committee, and recruiters
- No infrastructure for virtual placement delivery during the pandemic
- High administrative burden on the placement office across every placement season
How Skynet changed Day 0
EDTEX deployed Skynet at XLRI to automate the full Day placement process — including structured scheduling, real-time student tracking, and centralised coordination across all stakeholders. When the pandemic hit, EDTEX developed a dedicated Virtual Placements Automation module with purpose-built interfaces for both students and companies.
Day placement automation
Structured scheduling and real-time student tracking across the full Day placement cycle.
Virtual SIP delivery
XLRI's Summer Internship Process conducted 100% virtually using Skynet's virtual placements module.
Dedicated student & company interfaces
Purpose-built portals for each stakeholder group ensuring seamless participation in virtual placements.
Continuous EDTEX support
On-ground support during active placement seasons with prompt issue resolution across all cycles since 2018.
What XLRI achieved
- Full automation of Day placement scheduling and real-time student tracking
- Virtual SIP conducted end-to-end with zero disruption during COVID-19
- Dedicated student and company interfaces for virtual placements
- Unanimous satisfaction across students, administration, committee, and recruiters
- Consistent, reliable operation across 6+ placement seasons since 2018
OP Jindal Global University
Course bidding at OPJGU
In 2020, OP Jindal Global University partnered with EDTEX to deploy Registro CBS — digitising its entire elective course bidding process through time-based selection windows. For the first time, more than 5,000 students could participate in a single registration window across 10+ schools and 45+ programmes, simultaneously and without administrative bottlenecks.
This innovation reduced manual effort by more than 97% for both Programme Offices and students, and allowed the institution to implement programme-specific credit policies, support multi-term bidding involving multiple elective rounds, and reduce overall student queries by 99% during course registration. To date, Registro has supported over 30,000 students and 5,000 electives cumulatively since its first implementation.
Bidding at impossible scale
Course bidding at OPJGU is one of the most complex academic operations in India's higher education landscape. The institution runs multi-term bidding across 10+ schools, each with its own credit policies, seat-sharing rules, and specialisation or concentration requirements.
Before Registro, this process required significant manual coordination between IT offices and programme teams — leaving room for error, policy inconsistency, and a high volume of student queries during every registration cycle. The existing approach could not scale with OPJGU's growing student intake.
What the manual process couldn't handle
- No unified system for multi-school, multi-term elective bidding
- Manual coordination between IT office and programme offices causing delays and errors
- Inability to implement and enforce programme-specific credit policies at scale
- High volume of student queries during every registration cycle
- No student visibility into course allocation process or seat availability
- Scaling limitations as student intake grew across schools and programmes
How Registro CBS took over
EDTEX deployed Registro CBS configured to handle OPJGU's full operational complexity — programme-specific credit policies, multi-term bidding rounds, seat sharing across schools, and concentration or specialisation implementation — within a single unified platform. EDTEX worked closely with the IT Office and Programme Offices to design the process, establish best practices, and customise the bidding system.
Time-based registration windows
5,000+ students managed simultaneously in a single real-time bidding window.
Programme-specific credit policies
Automated enforcement of individual programme credit rules and concentration requirements.
Multi-term bidding support
Multiple elective bidding rounds across terms — all managed within one platform.
Seat sharing & specialisation
Complex seat-sharing logic across schools with concentration and specialisation implementation.
Full student visibility
Students have complete visibility into the course allocation process — eliminating uncertainty and query overload.
End-to-end onboarding support
Power guides, live workshops, live chat support, and data preparation assistance for every bidding cycle.
The numbers that followed
- 97% reduction in manual effort for both programme offices and students
- 99% reduction in student queries during course registration
- 5,000+ students managed in a single real-time bidding window
- 30,000+ students and 5,000 electives supported cumulatively since 2020
- Programme-specific credit policies automated and enforced at scale
- Student satisfaction consistently rated above 4.5 out of 5.0
- First multi-term elective bidding cycles successfully delivered in India
Indian School of Business
Placement Operations Automation at ISB
In 2023, ISB Hyderabad & Mohali replaced its legacy placements platform with a fully customised deployment of Skynet — purpose-built to match the institution's unique placement workflows. The result is a unified, automated system serving students, the placement office, and recruiters across both campuses from a single dedicated cloud environment.
Recognising the unique needs of ISB's placement process, the Skynet platform was customised to fit the specific requirements of the institute — automating everything from student profile creation and CV generation to dream offer workflows, interview scheduling, and 50+ custom analytics dashboards.
A legacy system holding them back
ISB's placement process is not a standard workflow. It involves nuanced requirements — from dream offer management and PPT event tracking to custom access controls for different functional roles — that generic enterprise software cannot accommodate.
The existing legacy platform had become a bottleneck: unable to scale with the institution's needs, lacking the automation depth required, and demanding significant manual intervention at every stage. ISB needed a platform built around its process — not the other way around.
Where the old platform fell short
- Legacy platform unable to support ISB's depth of placement workflows
- Manual processes for CV generation, shortlisting, and offer management
- No centralised system for dream offer workflows and recruiter management
- Limited analytics and reporting capability for the placement office
- No cross-campus coordination between Hyderabad and Mohali on one platform
- High administrative overhead for invoicing, query management, and access control
A Skynet built for ISB
EDTEX deployed a fully customised instance of Skynet at ISB — designed in close collaboration with the placement office. The platform automates 16+ placement workflows across the full recruitment lifecycle:
- Student master profile creation, data validation & e-profile book
- Automatic CV generation in ISB's institutional format
- PPT event management with notifications & attendance tracking
- Applications and shortlisting management
- Dream offer workflows and offer management
- Interview scheduling across student and recruiter calendars
- 50+ custom reports and analytics dashboards
- Custom user access and functional control management
- Dedicated single-tenant EDTEX cloud for optimal performance
- Recruiter registration portal and invoicing workflows
- Query management system for placement season support
What the new platform delivered
- Legacy platform successfully replaced with zero process disruption at ISB
- Full end-to-end placement workflow automated across both Hyderabad and Mohali campuses
- 50+ custom dashboards delivering actionable placement analytics
- Dream offer workflows and recruiter portal live from day one
- Significant reduction in manual workload for placement office staff
- Improved transparency and real-time visibility for students and recruiters
Exceptional Support
Throughout the implementation and operational phases, the EDTEX team provided exceptional support to ISB Hyderabad. Their expertise in developing tailored software solutions ensured that the Skynet platform was perfectly aligned with the institute's specific needs. The team's responsiveness and commitment to addressing any issues promptly played a crucial role in the successful deployment of the system.
Conclusion
The implementation of the Skynet Placement Process Automation system at ISB Hyderabad represents a significant advancement in the institute's placement activities. By customizing the platform to meet their unique requirements, ISB Hyderabad has enhanced the efficiency, accuracy, and transparency of their placement process. The collaboration with EDTEX has proven to be highly beneficial, providing a robust and user-friendly solution that meets the high standards of the institution.
This tailored automation system not only streamlines the placement process but also ensures a seamless experience for all stakeholders involved, positioning ISB Hyderabad as a leader in innovative educational solutions.
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