IIM Calcutta

IIM Calcutta executes Real-Time Course Bidding Process byEDTEX for MBA PGP Programme Elective Course Bidding and Timetable Scheduling forPGP

IIM Calcutta is one of the premier management schools that digitized the MBA/PGP Programme Course Bidding process with the Registro platform in 2017.

This innovation has reduced manual effort by more than 95% for both the PGP programme office and students and allowed implementing:

1.     Elective demand survey for identifying high demand electives and generation of course clash matrix data

2.     Generation of Clash Free Timetables increasing the scope of available elective offerings for the students

3.     Faculty preference collection for preferred lecture time slots

4.     Implementation of MBA programmes specific credit policies

5.     Supporting SingleTerm Bidding for PGP programmes involving multiple elective bidding rounds andAdd Drop rounds

6.     Tailored the Registro course bidding system to support MBA Demand Estimation rounds andAdd Drop Rounds

7.     EDTEX team worked with the MBA/PGP programme Offices to help design and setup a process for the best practices of the elective course bidding process. EDTEX team hand held the support, customized the bidding system to hand and onboarding process to the course bidding system.

This innovation has reduced manual effort by more than 95% for both the ProgrammeOffices and students and allowed implementing programme specific credit policies and reduced the overall student queries by 99% during course registration process.

The implementation of the Registro platform has markedly enhanced overall resource utilization at the institute, allowing for better planning to accommodate the increasing student intake. The course bidding process has consistently received high student satisfaction ratings of over 4.5 out of 5.0. To date, it has supported 21 Term level Elective Bidding cycles, involving over 3000 students and 500 electives cumulatively.

Streamlined Elective Course Bidding Process

Course bidding at IIM Calcutta is a complex operation involving hundreds of students from the MBA Programme. The Registro Course Bidding Software, developed byEDTEX, has been instrumental in handling the intricate scenarios associated with the multiple programme course bidding process that involved seat sharingand MBA elective concentration/specialization implementation.

Since its implementation in 2017, students and administrators have reported a vastly improved bidding experience. The software efficiently manages a high volume of bids, ensuring a fair and smooth process that meets the diverse needs of the student body.

Comprehensive Support Systems from EDTEX

EDTEX provides dedicated support systems for the easy onboarding of students and MBAProgramme Office staff:

1. User Power-Guides: Available in both video and document     formats.
2. LIVE Workshops: Guidance for both the Programme Office     and the students.
3. Consultation:     Assistance from the EDTEX team for Programme policy adaptation and best     practices for elective course bidding registration.
4. LIVE Chat Support: Available during the elective course     bidding process.
5. Data Preparation and Upload Support: Assistance during data preparation and     upload stages.

Conclusion

The adoption of EDTEX Registro Course Bidding Software by IIM Calcutta in 2017marked a significant milestone in the institute's journey towards digital transformation. This innovation has streamlined the course bidding process, significantly reducing manual effort and improving the overall experience for both students and administrators.

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