IIM Udaipur

Successful Deployment of Elective Course Bidding Process at IIM Udaipur

The IndianInstitute of Management Rohtak (IIM Udaipur) is a new generation managementschool that is ranked amongst the FT Top 100 Master of Management schoolsdigitized the MBA Programme and MBA Analytics Course Bidding process with theRegistro platform in 2020 & 2021.

Objectives

The primary objectives of implementing the Elective Course Bidding Process at IIM Udaipur were to:

1. Streamline the elective course selection process for MBA students.
2. Ensure fair and transparent allocation of courses.
3. Enhance student satisfaction by aligning course offerings with student preferences.
4. Reduce administrative workload associated with manual course allocation.

This process innovation has reduced manual effort by more than 95% for both the Programme Offices and students and allowed implementing:

1.     Elective demand survey for identifying high demand electives and generation of course clash matrix data

2.     Implementation of MBA programmes specific credit policies

3.     Implementation of Timetable clashes

4.     Supporting multiple elective bidding rounds

The implementation of the Registro platform has markedly enhanced overall resource utilization at the institute, allowing for better planning to accommodate the increasing student intake. The course bidding process has consistently received high student satisfaction ratings of over 4.5 out of 5.0. To date, it has supported 5 multi term Elective Bidding cycles, involving over 1,200 students and 700 electives cumulatively.

Streamlined Elective Course Bidding Process

Course bidding at IIM Udaipur is a complex operation involving hundreds of students from multiple MBA Programmes. The Registro Course Bidding Software, developed by EDTEX, has been instrumental in handling the intricate scenarios associatedwith the multiple programme course bidding process that involved seat sharing and MBA elective concentration/specialization implementation.

Since its implementation in 2020, students and administrators have reported a vastlyimproved bidding experience. The software efficiently manages a high volume o fbids, ensuring a fair and smooth process that meets the diverse needs of thestudent body and reduced the overall student queries by 99% during course registration process.

Comprehensive Support Systems from EDTEX

EDTEX provides dedicated support systems for the easy onboarding of students andstaff:

1. User  Power-Guides: Available in both video and document     formats.
2. LIVE Workshops: Guidance for both the Programme Office     and the students.
3. Consultation:     Assistance from the EDTEX team for Programme policy adaptation and best     practices for elective course bidding registration.
4. LIVE Chat Support: Available during the elective course     bidding process.
5. Data  Preparation and Upload Support: Assistance during data preparation and     upload stages.

Full-Scale Implementation

Following successful pilot testing, the system was rolled out to the entire MBA program. Training sessions were conducted to ensure students and faculty could effectively use the platform.

Key Features of the Elective Course Bidding System

1. Bid Submission:Students can submit bids for their preferred elective courses through the platform. Detailed information about each course, including prerequisites, instructor details, and course schedules, is provided to aid in decision-making.
2. Real-Time Bidding Status:The platform offers real-time updates on the status of bids, allowing students to adjust their selections based on the latest information.
3. Fair Allocation Mechanism:The system uses a transparent and fair allocation algorithm to ensure equitable access to elective courses. This mechanism considers various factors such as bid points and course capacity to allocate courses fairly.
4. Data Analytics and Reporting:The platform provides powerful analytics and reporting tools, enabling administrators to generate detailed reports on bidding patterns and course demand. These insights help in planning future course offerings.

Benefits Realized

Enhanced Student Experience

• Flexibility and Convenience: The online bidding platform allows students to easily browse and bid for courses, providing a flexible and convenient course selection process.
• Optimized Learning: The fair allocation mechanism ensures students can enroll in courses that align with their interests and career goals, enhancing their overall learning experience.

Improved Resource Utilization

• Efficient Allocation: The automated bidding process optimizes the allocation of elective courses, ensuring efficient use of faculty and classroom resources.
• Reduced Administrative Burden: The system significantly reduces the manual workload on administrative staff, allowing them to focus on more strategic tasks.

Transparency and Fairness

• Equitable Access: The fair allocation algorithm ensures all students have a fair chance to enroll in their desired courses.
• Real-Time Insights: Real-time updates and detailed analytics provide transparency and keep all stakeholders informed throughout the bidding process.

Conclusion

The successful deployment of the Elective Course Bidding Process at IIM Udaipur has set a new standard for course selection efficiency and student satisfaction. By leveraging advanced technology and customizing the system to meet the specific needs of its MBA programs, IIM Udaipur has created a robust, user-friendly platform that benefits both students and faculty. This implementation showcases how thoughtful integration of technology can significantly enhance the academic experience and operational efficiency of an educational institution.

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